A Safety Management System (SMS) is a systematic approach to managing safety, including the necessary organizational structure, accountabilities, policies and processes. SMSs provide organizations with a powerful framework of safety philosophy, tools and methodologies that improve their ability to understand, construct and manage proactive safety systems. In order to reinforce the notion of safety management being a managerial process, the new International Civil Aviation Organization (ICAO) safety management requirements include provisions for an organization to establish lines of safety accountability throughout the organization, as well as the senior management level. SMS is based on leadership and accountability. It requires proactive hazard identification, risk management, information control, auditing and training. It also includes incident and accident investigation and analysis.
To improve the quality of data submitted and facilitate the process of gathering information and statistics, as well as enhance the overall efficiency with the follow up and closing of Occurrence Reports in line with Regulation 376/2014, as of 1st September 2017 Occurrence Reports are to be submitted in E5X or E5F format which are compatible with the European Coordination Centre for Aircraft Incident Reporting System (ECCAIRS) as well as the latest ADREP Taxonomy.
This can be done either through the European Commission Portal or by using the necessary software.
This form can be compiled by the general public electronically, and it will automatically be sent to the Civil Aviation Directorate. The main purpose of occurrence reporting is the improvement of flight safety and security as well as ensuring a just culture in the evaluation of occurrences and incidents.
Alternatively reports in E5X or E5F format can be sent to us directly by email to: email@example.com